Acuity Scheduling vs Koalendar for therapists

Auto-generated from listing data

At a glance

The differences that matter

Side-by-side facts. Rows where the two tools differ meaningfully are highlighted.

Feature	Acuity Scheduling	Koalendar
Pricing from	$20 / mo	$7 / mo
Pricing model	paid	freemium
HIPAASame	Yes	Yes
Free trialSame	Yes	Yes
Target users	Therapists wanting strong scheduling UX Solo therapists not using EHR scheduling Practices needing complex booking rules	Budget-conscious solo therapists Practitioners wanting simple compliant booking Therapists not needing a full EHR
Key features	Online booking Multiple appointment types Reminders (email/SMS) Payment collection (Stripe/Square)	Free-forever plan with unlimited bookings Unlimited scheduling pages Two-way calendar sync SMS reminders (Pro)
Integrations	Squarespace (sibling product) Stripe, Square Google/Outlook calendars Zoom	Google Calendar Outlook Zoom Google Meet Stripe

Acuity Scheduling

Pricing from: $20 / mo
Pricing model: paid
HIPAA: Yes
Free trial: Yes
Target users: Therapists wanting strong scheduling UX
Solo therapists not using EHR scheduling
Practices needing complex booking rules
Key features: Online booking
Multiple appointment types
Reminders (email/SMS)
Payment collection (Stripe/Square)
Integrations: Squarespace (sibling product)
Stripe, Square
Google/Outlook calendars
Zoom

Koalendar

Pricing from: $7 / mo
Pricing model: freemium
HIPAA: Yes
Free trial: Yes
Target users: Budget-conscious solo therapists
Practitioners wanting simple compliant booking
Therapists not needing a full EHR
Key features: Free-forever plan with unlimited bookings
Unlimited scheduling pages
Two-way calendar sync
SMS reminders (Pro)
Integrations: Google Calendar
Outlook
Zoom
Google Meet
Stripe

Pricing

What you actually pay

Starting prices and what they include. The cheaper tool is not always the better value.

Acuity Scheduling

paid

$20/month

Free trial

Lower price

Koalendar

freemium

$7/month

Free trial$13/mo less than the other

Honest assessment

Where each tool wins and loses

Based on hands-on testing. Both tools have real weaknesses worth knowing before you commit.

Acuity Scheduling

What works well

Strong scheduling UX
HIPAA-tier BAA available
Wide integrations
Squarespace ecosystem

Where it falls short

HIPAA requires specific tier (verify which plan)
Lower tiers are not HIPAA
Overlaps with EHR scheduling

Koalendar

What works well

Usable free tier
Very affordable Pro plan
HIPAA BA support available
Clean, simple interface

Where it falls short

Scheduling-only (no notes or billing)
Smaller brand and ecosystem
Confirm current BAA terms before clinical use
Fewer advanced features than Acuity

Take it for a spin

Try them

Both tools offer free trials. The fastest way to confirm a fit is to run one real session through each.

Scheduling platform with HIPAA-compliant tier for healthcare.

Try Acuity Scheduling

From $20/moFree trialHIPAA-compliant

Visit Acuity Scheduling

Simple, affordable booking with HIPAA BA support on the Pro plan.

Try Koalendar

From $7/moFree trialHIPAA-compliant

Visit Koalendar

About this comparison

This comparison is auto-generated from verified vendor data. We compile pricing, features, and integrations from each vendor's own documentation. For editorial comparisons with hands-on testing, see our editorially reviewed comparisons.

Auto-generated

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