Calendly (HIPAA Plan) vs Koalendar for therapists

Auto-generated from listing data

At a glance

The differences that matter

Side-by-side facts. Rows where the two tools differ meaningfully are highlighted.

Feature	Calendly (HIPAA Plan)	Koalendar
Pricing from	$12 / mo	$10 / mo
Pricing model	paid	freemium
HIPAASame	Yes	Yes
Free trialSame	Yes	Yes
Target users	Therapists in larger orgs with Enterprise budget Practices already using Calendly elsewhere	Budget-conscious solo therapists Practitioners wanting simple compliant booking Therapists not needing a full EHR
Key features	Familiar scheduling UX Calendar sync Reminders Team scheduling	Free-forever plan with unlimited bookings Unlimited scheduling pages Two-way calendar sync SMS reminders (Pro)
Integrations	Google/Outlook calendars Zoom Stripe Most CRMs	Google Calendar Outlook Zoom Google Meet Stripe

Calendly (HIPAA Plan)

Pricing from: $12 / mo
Pricing model: paid
HIPAA: Yes
Free trial: Yes
Target users: Therapists in larger orgs with Enterprise budget
Practices already using Calendly elsewhere
Key features: Familiar scheduling UX
Calendar sync
Reminders
Team scheduling
Integrations: Google/Outlook calendars
Zoom
Stripe
Most CRMs

Koalendar

Pricing from: $10 / mo
Pricing model: freemium
HIPAA: Yes
Free trial: Yes
Target users: Budget-conscious solo therapists
Practitioners wanting simple compliant booking
Therapists not needing a full EHR
Key features: Free-forever plan with unlimited bookings
Unlimited scheduling pages
Two-way calendar sync
SMS reminders (Pro)
Integrations: Google Calendar
Outlook
Zoom
Google Meet
Stripe

Pricing

What you actually pay

Starting prices and what they include. The cheaper tool is not always the better value.

Calendly (HIPAA Plan)

paid

$12/month

Free trial

Lower price

Koalendar

freemium

$10/month

Free trial$2/mo less than the other

Honest assessment

Where each tool wins and loses

Based on hands-on testing. Both tools have real weaknesses worth knowing before you commit.

Calendly (HIPAA Plan)

What works well

Most familiar to clients
Strong feature set
Familiar interface lowers client friction

Where it falls short

HIPAA only on Enterprise (expensive)
Free and lower paid tiers are NOT HIPAA
Solo therapists usually priced out of HIPAA tier

Koalendar

What works well

Usable free tier
Very affordable Pro plan
HIPAA BA support available
Clean, simple interface

Where it falls short

Scheduling-only (no notes or billing)
Smaller brand and ecosystem
Confirm current BAA terms before clinical use
Fewer advanced features than Acuity

Take it for a spin

Try them

Both tools offer free trials. The fastest way to confirm a fit is to run one real session through each.

Popular scheduling tool with HIPAA-compliant enterprise tier.

Try Calendly (HIPAA Plan)

From $12/moFree trialHIPAA-compliant

Visit Calendly (HIPAA Plan)

Simple, affordable booking with HIPAA BA support on the Pro plan.

Try Koalendar

From $10/moFree trialHIPAA-compliant

Visit Koalendar

About this comparison

This comparison is auto-generated from verified vendor data. We compile pricing, features, and integrations from each vendor's own documentation. For editorial comparisons with hands-on testing, see our editorially reviewed comparisons.

Auto-generated

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